In the Edit signature section below, type the details you want. Click OK.The new name will now show above. In the New Signature box, type a descriptive name. lick the New button under the Select signature to edit section. The Signatures and Stationery dialog will open. Click Signatures… since we will be creating a new one. A small menu appears with any defined signatures. From the Message menu, click the Signature button. To give context, the signature image I’m using was resized down to 165 pixels by 45 pixels. If you plan on using a graphic signature, I’d suggest uploading the final size as opposed to resizing within your email. Although I grabbed a copy of his signature for this article, you can apply the same process to corporate logos. Pinįor this tutorial, the signature we’ll create will display a facsimile signature for John Hancock with related information. You can also edit, style, and delete parts after you’ve inserted it into an email. In contrast, if you build a signature from scratch you have more formatting and styling options. The only prerequisite is you need to have created a record in Outlook’s Contact section with the desired info. Outlook handles the styling, but you can resize the card. This file represents an easy means for the recipient to add you to their contact database. The advantage to this format is that it also includes a virtual card file (VCF). It pulls the information from a contact record you’ve entered and presents it as an image. This is an entry you can insert in an email instead of a signature. It has two features on the Insert menu that have similarities.The first is the concept of a “business card”. Microsoft Outlook is versatile in another way. Link to your fundraiser or charity page. Providing standard corporate contact info. For example, you might have a simple version for general correspondence, but then have another that adds a link to a booking service such as or your company’s current job openings. This varies based on whether this is a personal signature or a business signature.Įven within a business setting, you might want to have different versions. 
Although it’s easy to change your Microsoft Outlook signature, you should think about what’s needed.
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